Documents

CCDC Documents are relied on as familiar industry standards for their fairness and balance for all parties involved in a construction project.


CCDC 9A – 2001 Statutory Declaration of Progress Payment Distribution by Contractor

What is the document?

CCDC 9A – 2001 Statutory Declaration of Progress Payment Distribution by Contractor is a sworn statement for use by the Contractor as a condition of receiving payment for either the second and subsequent applications for progress payment or the release of holdback funds.

For additional information on the Statutory Declarations please see Bulletin #21

This document is free.
* Available in electronic format only.

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Advisory notes:

Obtaining statuary declaration forms

The Canadian Construction Documents Committee (CCDC) has produced Statutory Declaration forms CCDC 9A (prime contractor) and CCDC 9B (subcontractor). These may be downloaded free-of-charge from the CCDC website. If you have the Adobe Acrobat program installed on your computer, you can complete the form in its entirety from your computer before printing. An information bulletin (CCDC bulletin 21) concerning the forms can also be downloaded from the same area of the website.

 

Completing your completed statuary declarations

To assist in serving you better, please be aware of the following specific items concerning your statutory declaration forms:

1. The declarant identifies whether the declaration is a condition for progress payment or release of holdback funds by marking the appropriate box at the top left of the forms. One declaration cannot be used for both conditions. A separate declaration must be made for release of holdback.

 

2. A commissioner may not sign a form that is blank, only partially completed, or one that contains spelling/typing errors. This is a legal document. Please ensure your statutory declaration(s) are accurately completed before bringing them to the commissioner for signing.

 

3. Your completed statutory declaration must be signed in front of a Commissioner for Taking Affidavits, a Notary Public, or a Justice of the Peace. This is not the same list as those who can sign a passport application. Included in the full list of qualified persons is your solicitor. Please note some commissioners/solicitors charge a fee for affidavit services. You cannot sign your statutory declaration(s) in advance and have one of your employees drop them off. It must be signed by the President, Vice-President, Secretary, or other signing officer authorized by resolution. The declaration cannot be delegated to an employee who is not an authorized signing officer.

 

4. Completing the declaration portion of the form. Part of the commissioning process is for the commissioner to personally complete the declaration section (Declared before me at … place name, date, etc.). Please leave this section blank.

 

5. A CCDC copyright sticker is required on the forms. The Canadian Construction Documents Committee holds the copyright to the design and content of the CCDC 9A and 9B statutory declaration forms. You will see a box in the lower right corner of the current 2001 edition forms to which a CCDC copyright validation sticker needs to be affixed. You will also see a copyright violation warning statement printed across the bottom of the form. This sticker must be affixed before the commissioner signs the form(s).


Frequently Asked Questions

How do I purchase CCDC documents?

Hardcopy documents, electronic documents and copyright seals can only be purchased from an authorized document outlet. Please contact your nearest document outlet for further ordering and pricing information.

Can I save the contract/agreement that I fill in?

Adobe Acrobat Reader does not have the option to save the information you fill in. However Adobe offers several products available for purchase that do have save functionality. Please consult Adobe’s website for more information at http://www.adobe.com/products/acrobat/matrix.html.

I can’t fill in fields in the document. What should I do?

The documents will not function correctly with version 3.x of Adobe Acrobat Reader. Please make sure you have at least version 4.x or higher of Adobe Acrobat Reader. You can check which version you have by clicking on “Help” on the menu bar and then selecting “About Acrobat Reader”. A number should be displayed at the top left corner of the information window. If it is version 3 or lower please download the current version of the Reader. It can be downloaded from the following link – Get Adobe Acrobat Reader.

I only need certain documents, do I have to purchase the whole set?

You do not need to purchase a complete set. All CCDC documents can be purchased individually. However if you want all of the CCDC documents it is more economical to purchase a complete set rather than purchase each document individually.

I’m having problems printing the document(s). What should I do?

  • Always make certain that you have the most current printer drivers  installed for your printer.
  • Always try to use the latest version available of the Adobe Acrobat  Reader.

My registration number does not work. What should I do?

  • If you purchased a single document make sure you click on the individual  document listed and not on the “Complete set of documents” button.
  • If you purchased a complete set of documents make sure you click on the  “Complete set of documents” button and not on the individual  documents listed.
  • If you continue to have problems with your registration number please  contact Christine Rioux at (613) 236-9455.

Who is included in the “etc” regarding the Commissioner section in the Statutory Declarations?

The legislation of the applicable province will set out who can take affidavits and declarations. In Ontario for example, the Commissioners for Taking Affidavits Act http://www.canlii.org, states who can take affidavits and declarations. Some individuals by virtue of their office are automatically entitled to do so. This includes provincial judges and Members of the Legislative Assembly, lawyers entitled to practise in the Province, and municipal councillors to name a few. The Attorney General can also appoint Commissioners pursuant to this Act, which is typically the Commissioners of Oaths present in construction associations. They will have stamps and certificates to prove their standing.